Akaroa/Wairewa Community Board

Open Minutes

 

 

Date:                                     Tuesday 8 March 2016

Time:                                    9.30am

Venue:                                  Akaroa Bowling Club,
Rue Brittan, Akaroa

 

 

Present

Chairperson

Deputy Chairperson

Members

Pam Richardson

Lyndon Graham

Maria Bartlett

Janis Haley

Andrew Turner

 

 

3 March 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Akaroa/Wairewa Community Board

08 March 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.    Apologies

Part C

An apology for lateness was received and accepted from Maria Bartlett.

Board member Bryan Morgan was not present at the meeting.

2.    Declarations of Interest

Part B

Board member Andrew Turner declared an interest in Item 8.1 (Proposed new Dog Control Bylaw and Dog Control Policy) as a member of the Hearing Committee.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved AWCB/2016/00012

That the minutes of the Akaroa/Wairewa Community Board meeting held on Wednesday, 10 February 2016 be confirmed.

Janis Haley/Andrew Turner                                                                                                                            Carried

 

4.    Deputations by Appointment

Part B

4.1      Akaroa Civic Trust

Mike Norris, Chairman of the Akaroa Civic Trust addressed the Board on the activities and concerns of the Trust.  He sought answers and support for the following matters:

-          recognition of Akaroa's Historic Area in the proposed District Plan

-          an update on the status of the Akaroa Service Centre (post office building)

-          an update on what was proposed for the deteriorating seawalls

-          why the Council was proposing to deregister a large number of trees in the proposed District Plan, that are protected under the current District Plan.

 

Board Comment

 

Councillor Turner gave an update on the status of the Akaroa Service Centre, reporting that work was soon to begin on repairs and maintenance to the outside of the building and there was to be further discussion about the internal use.

 

Refer to Item 4.2.1 for a response regarding Protected Trees.

 

Mr Norris was thanked for his deputation.

Part B

The Akaroa/Wairewa Community Board decided to ask staff for an update on what was happening with the $180,000 allocated in the Long Term Plan for Akaroa seawalls.

 

4.2      Steve Carswell

 

Steve Carswell raised concerns about two matters with the Board, and sought answers to the following questions:

 

            -           why the Lime trees forming the avenue in Cooptown have been removed from the list of Protected Trees in the proposed District Plan, and how many other trees on Banks Peninsula had also been removed from the list.

            -           what monitoring was taking place on the leachate discharge from the old dump site at Greens Point.

 

Board Comment

The Board noted that the lime trees in Cooptown needed some maintenance and agreed to raise this with staff from the New Zealand Transport Agency.

 

Mr Carswell was thanked for his deputation

 

4.2.1   Protected Trees

Part B

That the Akaroa/Wairewa Community Board decided to request information from staff on which protected trees in the Akaroa/Wairewa area are likely to be deregistered as part of the District Plan Review, in particular, any information on the Cooptown lime trees, any trees in the Garden of Tane and Stanley Park and any trees on L'Aube Hill or in local cemeteries.

 

4.2.2   Monitoring Greens Point Dump Site

Part B

The Akaroa/Wairewa Community Board decided to request information from staff on what monitoring was being carried out on the old Greens Point dump site, including whether any leachate discharge was being monitored/measured.

 

4.2.3   Lime Trees Maintenance

Part B

The Akaroa/Wairewa Community Board decided to ask the New Zealand Transport Agency to carry out some maintenance work on the lime trees in Cooptown.

 

4.3      Le Bons Bay School

 

Gary Brittenden and Jo Burleigh addressed the Board on the future plans for the previous Le Bons Bay School.  The Board was informed that the Koukourärata Runanga had purchased the school site after approaches from members of the Le Bons Bay community.  Local community members had formed the Le Bons Bay Environmental Education Trust which was planning to run an environment education centre from the school site.

 

The Centre would have an educational focus for all types of biodiversity and environmental  matters with an emphasis on hosting groups of young people - e.g. schools.

 

The Trust was still working through planning issues for the proposal including applying for a change of use under the District Plan and ensuring that the building complied with the appropriate building regulations.  The Trust would be applying to the Board for funding to assist with the compliance costs.

 

Also in attendance in support of this deputation was Manaia Cunningham, Carol Osgood, Ciaran Murray  and Sian Carvell.

 

Those in attendance were thanked for the deputation and congratulated on their vision for the Centre.

 

Part B

The Akaroa/Wairewa Community Board decided to write a letter of support to assist the Le Bons Bay Environmental Education Trust in applying for funding for this project.

 

4.4      Chris Goldspink

 

Chris Goldspink provided a comprehensive update to the Board on issues raised at the French Farm community meeting to discuss Freedom Camping.  Items that he reported on, or where the community sought a specific action from the Council on, included:

-    That the Council work with the New Zealand Motor Caravan Association to discuss the adequacy of the current certification criteria and processes for self-contained camping.

-    Note that the community meeting at French Farm did not see self-contained freedom camping as a problem, and believed it could continue under the current regulations.

-    Request for an immediate response on the current situation at French Farm in terms of public health and safety.

-    A request for the Council to close the non-self-contained area at French Farm, and remove relevant signage.

-    That directions to alternative fee charging camping locations be made readily available.

-    A request for the Freedom Camping Bylaw to be urgently reviewed.

-    A request for the Council to work with other local authorities to achieve a review of the Freedom Camping Act.

Board Comment

Councillor Turner updated the meeting on the actions being taken following the recent public meeting and explained the procedure necessary before any sites could be closed under the Freedom Camping Bylaw.  He acknowledged it was important to work with other territorial authorities so that the same rules will apply from one area to another and he reported that there was general agreement that the Freedom Camping Bylaw should be reviewed earlier than originally intended.

Mr Goldspink was thanked for his deputation.

Part B

That the Akaroa/Wairewa Community Board:

1.            Refers the issues raised in the tabled information from the French Farm residents to staff who would be dealing with any future review of the Freedom Camping Bylaw.

2.            Make a deputation to the April 2016 meeting of the Regulations and Consents Committee when the Committee considers a staff report on the freedom camping issues over the past summer.

 

         4.5         Suky Thompson

 

Suky Thompson addressed the Board on freedom camping.  She asked that the following considerations be addressed by staff when reviewing the Freedom Camping Bylaw:

 

-        Capacity of the facilities when they identify the freedom camping zones and identification of the maximum numbers of vans that an area can accommodate.

-        Health and safety considerations for campers and the general public.

-        That capacity is assessed for the different sewage holding or treatment facilities used by campervans waste dumps to cope with chemical toilet waste.

-        Frequency of holding tank emptying be identified for each holding site related to usage.

-        An assessment of the environmental effects on an area.

-        A review of the legal opinion on how other Councils had managed to have non self-contained camping banned.

 

Ms Thompson also asked for a copy of the hearing panel's discussion during the consultation phase for the Freedom Camping Bylaw and she suggested that it may be more viable for the Council to subsidise the fees at Council owned camping grounds to encourage campers to use them.

 

Ms Thompson also informed the Board that a street sign, that contributed to the heritage character of Akaroa, had "disappeared" and she was concerned that such signs could be replaced with a more modern alternative. 

 

Ms Thompson was thanked for her deputation.

 

Part B

The Akaroa/Wairewa Community Board decided to:

1.        Refer the Freedom Camping issues raised by the deputation of Suky Thompson to staff for investigation and consideration during future planning.

2.        Seek funding through the Annual Plan for the advancement of the Draft Public Realm Design Guidelines for Akaroa.

 

 

 

Following the deputations and prior to the Board's discussion on them the meeting adjourned for morning tea at 10.50am.

 

The meeting reconvened at 11.10am

 

Member Bartlett left the meeting at 12.03 pm and was not present for part of item 4.5.

 

Member Bartlett returned to the meeting at 12.07 pm.

 

5.    Presentation of Petitions

Part B

There was no presentation of petitions.  

6.    Akaroa Design and Appearance Advisory Committee

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the Akaroa Design and Appearance Advisory Committee meeting held on Thursday 4 February 2016.

 

 

Community Board Decided AWCB/2016/00013

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the Akaroa Design and Appearance Advisory Committee meeting held on Thursday 4 February 2016.

Member Graham/Member Turner                                                                                             Carried

 

7.    Reserve Management Committees

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the following Reserve Management Committee meetings:

-             Robinsons Bay Reserve Management Committee - 10 April 2015

-             Robinsons Bay Reserve Management Committee - 31 January 2016

-             Little Akaloa Reserve Management Committee - 2 January 2016

-             Okains Bay Reserve Management Committee - 8 December 2015

-             Duvauchelle Reserve Management Committee - 11 January 2016

-             Duvauchelle Reserve Management Committee - 8 February 2016

 

 

Community Board Resolved AWCB/2016/00014

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board:

1.        Receive the minutes of the following Reserve Management Committee meetings:

-             Robinsons Bay Reserve Management Committee - 10 April 2015

-             Robinsons Bay Reserve Management Committee - 31 January 2016

-             Little Akaloa Reserve Management Committee - 2 January 2016

-             Okains Bay Reserve Management Committee - 8 December 2015

-             Duvauchelle Reserve Management Committee - 11 January 2016

-             Duvauchelle Reserve Management Committee - 8 February 2016

Member Graham/Member Haley                                                                                               Carried

 

8.    Akaroa/Wairewa Community Board Area Report

 

Staff Recommendations

That the Akaroa/Wairewa Community Board:

1.        Receive the report.

 

 

Community Board Resolved AWCB/2016/00015

Community Board Decisions under Delegation

Part B

That the Akaroa/Wairewa Community Board receive the report.

Member Richardson/Member Turner                                                                                       Carried

 

8.1 Proposed new Dog Control Bylaw and Dog Control Policy

 

The Board was asked to formally approve its submission to the Proposed new Dog Control Bylaw and Dog Control Policy.

 

Community Board Resolved AWCB/2016/00016

The Akaroa/Wairewa Community Board resolved to approve its submission to the Proposed new Dog Control Bylaw and Dog Control Policy.

Member Richardson/Member Bartlett                                                                                     Carried

 

8.2 Property Future use

 

The Board had received a number of deputations over recent months regarding the use and future of the Council owned property at 40 Rue Jolie, Akaroa, known as Yew Cottage.  Staff had advised the Board to request an Options Report on the future of the property.

 

Community Board Resolved AWCB/2016/00017

The Akaroa/Wairewa Community Board resolved to request staff to prepare an Options Report on the future use of the property at 40 Rue Jolie, Akaroa.

Member Haley/Member Graham                                                                                               Carried

 

8.3 Little River Recycling Shed

 

The Board was informed that a hearing panel would meet on Tuesday 15 March 2016 at the Little River Service Centre commencing at 1pm to discuss submissions received for the potential use of the recycling shed at Little River.

 

Community Board Resolved AWCB/2016/00018

The Akaroa/Wairewa Community Board decided to appoint Janis Haley as its representative on the hearing panel to discuss submissions received for the potential use of the recycling shed at Little River.

Member Richardson/Member Turner                                                                                       Carried

 

Member Graham left the meeting at 11:34 am and was not present for item 8.3.

 

Member Graham returned to the meeting at 11:40 am.

 

9.    Elected Member Information Exchange

Part B

The Board shared information on various matters.

 

9.1      Correspondence to the Council

            An issue was raised regarding an item of correspondence from Julia Gray to the Council which was sent on 1 February 2106, and to which she has never received a reply.  The matter she had raised in her correspondence was the shortfall in funding to rehouse exhibits in the newly repaired Akaroa Museum.

Part B

The Akaroa/Wairewa Community Board decided to request an update from staff on what had happened to the correspondence sent by Julia Gray concerning the shortfall in funding to rehouse exhibits in the newly repaired Akaroa Museum, and a reason why it had not been answered.

 

9.2      Camper Van Dump Stations

            The Board questioned where public dump stations are available in Christchurch and noted the importance of having these facilities available to all campers.

Part B

That the Akaroa/Wairewa Community Board:

1.            Suggest to staff that camper van dump stations should be included in any new wastewater facilities that are built by the Council, for example the new wastewater treatment plant in Akaroa.

2.            Include a request in its Annual Plan submission for an interim camper van dump station site to be installed in Akaroa to meet the current need.

 

10. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

 

    

Meeting concluded at 12.09pm.

 

CONFIRMED THIS 13th DAY OF APRIL 2016.

 

Pam Richardson

Chairperson